OAAC Extraordinary General Assembly & 4th Annual General Assembly

January 16, 2021

OAAC Extraordinary General Assembly & 4th Annual General Assembly

Dear Hocam,

We are kindly reminding you to register for OAAC Extraordinary General Assembly & 4th Annual General Assembly. Please click here to register and find the details below.

After the Extraordinary General Assembly held in August 2020, a working group was established to work on improvements on the By-Laws as decided by the Assembly. The Working group completed its work and agreed on some changes and improvements in the By-Laws document. Board of Directors decided to call an Extraordinary General Assembly just to discuss these proposed changes by the working group. For the sake of time-saving, the Board decided to call an Extraordinary General Assembly meeting to be held just before the 4th Annual General Assembly.

Both Extraordinary and 4th Annual General Assembly of ODTU Alumni Association of Canada will be held on Saturday, January 16, 2021, via Zoom meeting,

·        Extraordinary General Assembly- 1:00 pm EST

·        4th Annual General Assembly- 2:00-4:00 pm EST

The Agenda for both the Extraordinary and the Annual General Assembly and the working group’s proposed changes in the By-laws are attached. The proposed changes are redlined. Also, the meeting minutes of the previous General Assembly and Extraordinary General Assembly is attached.

Regarding the 4th Annual General Assembly, please write to sec-general@odtualumnicanada.ca by January 9, 2021, at the latest;

·        if you would like to add an item to the Agenda

·        if you have any proposed changes in the By-laws

·        if you would like to stand for the election to the Board as a group.

As you know, the OAAC By-laws mandate that only members who have already paid their annual membership dues will be able to vote in the General Assembly. The annual membership due was decided at the General Assembly in January 2020 to be CAD$ 25 for regular members and CAD$ 10 for students.

As usual, dues can be paid by either of the following:

–       E-transfer to odtualumnicanada@gmail.com

–       Pay-pal to ODTU Alumni Canada ( https://goo . gl/fQ19KZ )

See you at the Assembly, Hocam!

Should you not be able to attend the Assembly, you may assign another member via a written proxy to vote in your name, a copy of which is attached.  Please note that a regular member can hold just one proxy of a regular member

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